Records Management
For some time now various departments and parishes have contacted the Chancery for guidance in dealing with their records. In particular, they want to know what should be kept and for how long. As a result, the Archives Department of the Archdiocese of Atlanta was reorganized in January of 2008 and has become the Office of Archives and Records. The responsibilities of the Office were expanded by the Chancellor. In addition to its duties of preserving permanent archival records and materials, the Office also systematically manages the ever-growing bulk of operational records that are created in a multitude of formats throughout the Archdiocese. The first step in gaining control over records is the establishment of standards, such as policies and procedures.
Even though records are often thought of as a necessary evil, it is important to value them since the Archdiocese is exposed to high risk when records are not managed in a timely manner. Implementation of the Records Program will take time and patience. Not all the pieces of the workflow plan are in place as of yet. The Records Retention Schedule itself will change over time as the organization changes. The Records Policies and Procedures became effective on August 1, 2008.
To print out all the documents at once, click on below Records
Policies and Procedures. Otherwise, each document and form can be printed
out separately as needed.
Records
Policies and Procedures
Documents
Boards,
Councils and Committees Policy and Procedures
Chancery Records to Save Forever
Glossary (Revised 11/18/2009)
Parish Records to Save Forever
Sample File Plan for Shared Drives
Scanning Standards for Archival Images
Seven Rules of Highly Effective File Names
Standard Archdiocesan Abbreviations (Revised 02/18/2010)
Guidelines for Planning a Records Move
Procedures
Guidelines
for Packing Records
Guidelines
for Weeding Records
Sending
Records and Historical Materials to the Archives (Transmittal Form Procedure)
Forms
Application
for Authority to Dispose of Records
Records Checklist for Departing Employees
Sacramental
Records Assessment Form for Deans
Page last modified: February 18, 2010

